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We’re featured in Vida Unique

Here at Bit Systems, we’ve been really busy helping many different organisations from varying industries and sectors with streamlining their operational processes with our stock management, manufacturing and logistics software solutions.

It’s pretty obvious when our clients work with us how passionate we are about how our stock management solutions integrate into your business. We love it, even more, when we see you maximise your business potential and more importantly, gaining those financial rewards in return.

So we thought, why not raise our profile a little bit more and we have recently worked with Vida Unique, a modern lifestyle and business magazine to discuss how to run a more efficient business with barcoding stock management, manufacturing and logistics solutions.

Check out our article here.

Man Scanning packages for case study

The benefits of Sage Barcoding for your Business

Barcodes can often be the most forgotten aspect of any product that a retailer sells. It’s easy to under-appreciate barcoding, the zebra-like aesthetics and the seemingly insignificant numbers, however, these aspects alone pack a powerful punch when it comes to stock and inventory management and they are ones that your business can easily benefit from.

We come into contact with barcodes daily, they are practically on every item we purchase, and yet, most of us have little idea what they’re fully used for, other than scanning an item at a checkout. However, by not exploiting barcoding technology, your business could be missing out on the many benefits of Sage barcoding, which can be easily integrated into your inventory management strategy.

Before we look any further into the advantages of Sage barcoding, it is good to get an understanding of what a barcode is and why it is so commonly used.


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The Barcode

Universal Product Code (UPC) is a barcode terminology that refers to the tracking of trade items in a store. A typical barcode consists of a unique 12-digit identification number that is assigned to each individual item of stock or category. These numbers are assigned by GS1, which develops and maintains the global standards of the shared language used between businesses when using barcoding.

Our Sage barcoding labelling software enables you to quickly generate GS1 compliant product labels, shelf edge labels or pallet labels ready to use when you are. You can even benefit from using both linear and 2D codes that incorporate a range of Sage fields such as product code, description, supplier code and standard prices.


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Why Sage barcoding is imperative for inventory management

Barcoding and inventory management go hand in hand. As imperative as this is to warehouse logistics and operations, the thought of the practicalities of integration alone can be enough to stop some organisations from considering this option. It is perceived by many warehousing organisations that use integration between their warehouse and their accounting solution would be a time consuming and tedious process. However, with Bit Systems PSS solution your warehouse and Sage accounting solution can be linked and integrated quickly and effectively, transforming your stock and inventory management processes into a seamless operation, that comes with key and beneficial features.

If you are not using a barcoding strategy to manage inventory, you may find that you need to set aside time for close down periods in order to perform a full stock take. While this may be standard practice for many warehouses, it can lose your business valuable trading time. Also, with manual stock-taking, the more stock to manage, the larger the opportunities for data entry errors, which can lead to inaccurate levels of reporting. With Sage barcoding, it significantly reduces the risk of these types of errors occurring.

With our Sage barcoding solution, your accounting solution will be turned into a powerful and centralised inventory management solution. This will enable your workforce to efficiently and simply capture stock transactions through a single system that automatically updates Sage in real-time. This is a return will help to drive your efficiency, performance, eliminate the duplication of tasks and reduce your stock count time by up to 90%.


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Benefits of Sage barcoding

When performing stock transactions, there are a number of stages where there is room for human error. This can be at the point of counting, the collation of stock quantities received on the sheet, as well as the inputting of the data into your accounts software. This can then lead to anomalies that may not be caught until after the stock transactions have been posted, which can lead to a “looking for a needle in a haystack” scenario. Time spent trawling through data can mean a waste of both resources and money for your business. This can be avoided by utilising a barcoding system to manage your inventory.

Cutting out a number of stages through the use of automation helps produce a more accurate and efficient stock transaction procedure. This also gives the supervising team more time to analyse the data as well as the ability to make business-critical decisions using Sage, as it now acts as a centralised hub for your data.

Our Sage barcoding solution processes stock movements and adjustments quickly and effectively. There is no need to double-check the data for errors, as it doesn’t require manual input because it integrates with your stock within Sage. By integrating the two solutions Sage becomes a centralised hub for your data storage, inventory levels and analytics of your stock.


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Leveraging the benefits

By using UPCs and barcode scanning abilities on your products, it will not only speed up your operations but will also improve accuracy. Our Sage barcoding solution is scalable, so it can grow with you as your business develops and expands. With the added functionality of being able to cater for your business if you expand to additional warehouses by managing multi-location sites, you can benefit from greater flexibility today.

Integrated Retail Epos Solutions

The need to knows of Retail EPOS Solutions

Most modern retail businesses will have retail EPOS solutions already in place, but is your solution offering you value for money and helping your business to grow? Have you ever considered an epos solution that synchronises and integrates with your accounting solution and the opportunities it could open for your business?

When you review and evaluate the different aspects that are needed to run a successful retail business, it can sometimes be tricky to identify what’s working effectively and more importantly, what isn’t when using a standalone EPOS solution. An integrated retail EPOS solution can give you a complete view of your processes, promotional success and user management control, that a standalone system wouldn’t be able to offer.

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A company and solution go hand in hand

Before you even start to consider a new retail EPOS solution, you need to be aware that your investment in a new solution should be more than just the product you’re receiving. You need to choose a supplier that can not only provide retail EPOS solutions for you but can support and work with you post-integration to work with your requirements and needs.

Bit Systems do not believe in a ‘one size fits all’ approach, because business requirements and specifications differ from company to company. Bit Systems work with our customers to identify what your business requirements are, so we can offer a more tailored solution and make sure your business really benefits from a holistic integrated system.


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Things to consider when choosing retail EPOS solutions

There are many factors to consider when choosing a retail epos solution and we understand that the amount of information and solutions available can seem overwhelming. The first question you need to ask when considering a new EPOS solution is how a new epos solution would benefit and help to grow your business?

Identifying where your retail operations need improving, and then aligning those issues with an epos solution that can help you to overcome those issues, helping to maximise sales and increase customer satisfaction, means that you are most definitely onto a winner. An integrated EPOS system can help to streamline your processes and reduce administration, which in return will increase convenience for your customers, improving their shopping experience, which then leads to an upturn in sales.

I’m sure most retailers would also see the benefit of having a responsive and intuitive user dashboard, with custom menus designed specifically for your business, not only benefiting your till operatives when trying to find the information that they need, but also improving your customers experience when at the point of sale or when just asking about a pricing or stock enquiry.


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Access to live data with retail EPOS solutions

One of the key benefits of having integrated retail epos solutions is being able to access live data at the point of customer contact. This means not having to wait for the customer or stock information, and having accurate and up to date data, reducing your customer waiting and queuing time. By integrating your EPOS solution with your accounting solution, your data will be up to date, accurate and won’t inhibit your customer journey when they are in store.

This includes real-time access to:

  • Customer balances
  • Customer credit limits
  • Inventory data
  • Pricing
  • Customer price-lists
  • Promotions and loyalty scheme data
  • Barcoding

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A centralised hub for information

Within the fast-paced retail environment, retailers need retail epos solutions that are secure and reliable and by investing in an integrated EPOS solution, you will be working from a single database, storing your data in a single system, so you can ensure consistency throughout your business. This seamlessly shared source of knowledge empowers your front-facing staff to know that the information they are working with is accurate and up to date at any time, reducing issues surrounding miscommunication. This central hub of information can also be used across multiple locations, to enable stock levels at each store to be updated.

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Valuable sales and inventory information

In-store customer experience should not be the only benefit of an integrated EPOS solution. Your EPOS solution should be able to provide you with important sales data, to enable you to focus your attention on improving your demand forecasting and stock replenishment.

Detailed reports will give you a bird’s eye view of your business – including which products are selling fast and which products are slow-selling, allowing you to make more informed decisions. By using these detailed reports you should be able to track profitability by a terminal, by product and by the department, helping you to improve scheduling, operational efficiency and profit.

By analysing these kinds of reports, you will be able to assess and answer commercial questions, such as are your marketing activities working? What are your peak selling hours? Do you need to increase staff during those peak times? Can you streamline your opening hours to increase revenue?

Further to this, these reports can also help with your inventory management, you can use predefined system alerts to help you operate at the optimal stock level. This will lessen your stock holding, and help break down inventory costs.


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What really matters?

However, the most important factor for any retail business is customer satisfaction and meeting the demand of your consumers. To allow your business to make the best decisions in regards to your customers, you need to have accurate and reliable data. By choosing the right epos solution for your business, you can put your staff in the best position to meet customer demands effectively and efficiently.

By choosing a solution that offers user-friendly interfaces that can be specifically configured to suit the needs of your staff and business, you will be able to accelerate your transaction processes, improve accuracy and help to meet your customer satisfaction levels.

By choosing a modern integrated solution, you can use the data collected to develop meaningful and customised marketing campaigns to target your customers with the right incentives at the right time, helping to boost repeat custom.

If you think that an integrated EPOS solution could benefit your business further, we look forward to hearing from you.

Sage warehouse management strategies

Do you have your warehouse management under control?

For those in the warehousing industry who carry non-perishable stock, it can be easy to overstock and carry extra inventory to help meet consumer demands over time. However, while this can benefit organisations in some circumstances, what if demand for stock fluctuates and you are left with not only leftover stock but more importantly your valuable cash being tied up?

If your warehouse pushes high volumes of stock in and out, then you need to be able to manage not only your costs but every level of the supply chain. A Sage warehouse management solution can help you to do just that.


Issues with carrying excess inventory

If you find yourself carrying an excess of inventory over the course of time, there will naturally be an effect on profitability and cash flow. Carrying high levels of stock at different pricing can reduce the amount of available cash flow and can incur high carrying costs and these are not the only inventory costs that you need to be aware of.

If you are holding high levels of stock for a product with low demand, you are in a position where you are holding stock that didn’t necessarily have to be there in the first instance. Without having a solution in place such as a Sage warehouse management solution, you may not have the capabilities to manage your stock levels, freeing up working capital and can run the risk of stock items becoming obsolete over time.

Detailed planning and more intelligent procurement processes can help to avoid costly mistakes and oversights. With a Sage warehouse management solution, there are strategies you can put in place to help increase inventory efficiency and eliminate manual data handling.



Reducing supplier lead-time with a Sage warehouse management solution

By having the right warehouse management software solution in place, managing the operational demands of your warehouse is simple. You can reduce supplier lead-times by knowing in advance when stock needs to be replenished, as you will be able to view real-time stock levels, giving you more flexibility when reordering and reducing your inventory carrying costs.



Centralising inventory control

By investing in an integrated Sage warehouse management solution and integrating your Sage accounts, you can have all of your data, analysis and real-time tracking of your stock in one central location, optimising your operations and reducing the risk of human errors from occurring. You can create more accurate reports, have safe stock levels for high demand items and streamline your distribution capabilities through business intelligence to maximise distribution between multi-location warehouses.

Reducing excess stock and eliminating obsolete inventory can reduce inventory issues, however, to really stay ahead of your competitors, it is essential to increase your warehouse visibility and to have the systems in place to assist with smarter planning. A Sage warehouse management solution can give you the perfect procurement tool to enable you to spend more time running a successful business and maximise your profitability.

The science behind impulse buying with Sage retail

How can Sage retail solutions help you?

Up to 60% of shoppers succumb to occasional spontaneous shopping sprees and purchases. But the question is, how can retailers trigger spending habits? In today’s blog, we are going to look into the science behind impulse buying a bit further and it’s the association with Sage retail.

A tried-and-tested marketing tactic that many retailers have relied on for decades is impulse buying. Traditional strategies have seen strategically placed low-cost items placed around ePOS systems. These well-placed, point of purchase displays are great for catching the eyes of consumers and triggering actions such as being reminded that they need a new pair of socks or realising that the chance to purchase a new chocolate bar that is on promotion that cannot be missed.

We can’t deny the fact that we are living in a digitally driven world and we definitely cannot shy away from the fact that e-commerce continues to drive consumers online. However, against the concerns that brick-and-mortar retailers will soon see a fade in impulse buying, we want to assure you this isn’t the case. You may ask why that is? Brick-and-mortar retail stores will always have one advantage over online stores, the control over in-store customer experience, for example, sales assistants offering samples of new perfumes or colognes or supermarkets offering a sample of a new dessert or beverage. But how can a Sage retail solution help you maximise on those purchases?

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Why is impulse buying popular?

Like most behaviours, we are conditioned in certain ways and this lives in our unconscious mind. Without getting into biology too much, there is a part of our brain that acts as a vault for automatic skills, information processing, dreams and intuition. You know that ‘gut feeling’ you get – it comes from your brain. So how does the brain use its vault? When we are shopping, we get a true ‘high’ when we acquire new things or even when we are window shopping imagine trying on new clothes or shoes. There is a release of dopamine which boosts your moods and gives shoppers a feeling of satisfaction. You’re probably thinking, why is this important but we’ll get into that a little bit later.

With a Sage retail ePOS solution, you can have these features instantly pop up at the point of purchase to enhance those consumer triggers. Innately, our drive to save time and money dates back to hunter-gatherer ancestors. Survival depended upon hoarding daily essentials and whilst we don’t face this threat today, that biological drive is still present. This is also a way in which retailers can position their products or service offerings as time and money savers.

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How a Sage retail ePOS solution can trigger these impulses further?

Human behaviour tells us that people will divert from the traditional shopping lists but they are more likely to do this in-store versus online. Great news for retailers! However, it can be difficult to inform customers while they are browsing the most relevant promotions for them. With a Sage retail epos solution, you can pre-program your ePOS solution so that if a customer buys one product, then they are offered a promotion that is complimentary alongside that product. With a Sage retail ePOS solution, you can get automatic updates, pricing and promotions sent directly to your tills to encourage those spontaneous purchases at the point of purchase.

By choosing an ePOS solution that has a dynamic and intuitive user interface, that integrates directly into your Sage Accounts, your staff will become more dynamic and flexible. They will be easily able to navigate through sales, up-sell and promotions and make your customers shopping trip a seamless and positive experience. Not only will your sales transactions be more efficient, but you as an organisation also get complete transparency over your stock levels, promotional uptakes, fast-selling products and more importantly non-selling products to help you improve your customer experience and profitability even further.

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There are many benefits that come with having an integrated ePOS system. If you would like to know more about how our ePOS solution works, give us a call to see how it could make a difference to your business.

Breaking down Inventory costs

Managing a warehouse is a complex and multi-levelled process. If you are currently managing a warehouse, you will already be familiar with the different costs involved and how ordering and selling inventory go way beyond the purchase price of each item, and that these additional costs need to be managed to ensure that your business remains profitable.

There are many aspects that need to be managed when it comes to inventory processing, and being able to identify and quantify each of these aspects are cost-saving opportunities. However, difficulties can arise when you are unable to differentiate between them or even worse, be unable to identify them in the first place.

There are many different types of costs associated with inventory management, but for today, we are going to explore the three major ones.

Inventory Costs – What are they?


Carrying Costs

Warehouse inventory involves capital that you may not even realise has a direct link or association with your stock. You need to consider where your stock will be stored, the utilities involved for your premises e.g. lighting, heating, air conditioning, as well as insurance and staffing. Typically, the greater the amount of inventory the greater the carrying costs and these costs can slowly erode the value of your inventory if the carrying costs have not been identified.

There are also other costs that are associated with carrying inventory. If you are managing a warehouse, you generally have a good idea of what your stock movements, are and which items of stock are fast-selling and which usually hang around in stock for longer. However, holding stock over a long period increases the risk of inventory shrinkage and obsolescence.

Inventory shrinkage simply means your total item stock count has shrunk over time and this can occur for several reasons such as damage, misplacing of goods, stolen items and waste. Obsolescence is when your stock becomes outdated or no longer of use; this particularly important for perishable good and expiry dated items.

By integrating our PSS software with your existing Sage Accounts, our advanced functionality can help you to avoid these issues by easily keeping up to date with stock rotation. For items that are not limited by expiry dates, you may face other issues such as seasonal or fashion trends, where the cost of your inventory is tied up and cannot be reinvested elsewhere.

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‘Sold-out’ Costs

There are many ways to try and reduce the costs of carrying inventory and many warehouses utilise the just-in-time stock approach. Though this method can be successful in reducing costs, there are many risks associated with this. The just-in-time approach does not account for the spike in sales such as seasonal trends and more often than not can leave you with out of stock items.

Out of stock items can have major implications on your business, leaving you with empty shelves or warehouse space, as well as reducing customer confidence and satisfaction. However, by integrating inventory management solutions such as PSS 50 or PSS 200 to your Sage Accounts you could prevent these issues. From order processing through to receiving goods, dispatching and stock taking, our Sage inventory solution makes your process efficient, accurate and eliminates human errors.

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Ordering Costs

In addition to the purchase cost of inventory, there are other costs to consider such as the procurement of the inventory, for example, the delivery, the labour of transporting and transferring stock, as well as the overall management of the stock process and the downtime costs for manual stock takes. By not having the right systems, these processes can be left open to human error. The question is, how much control do you really have over your stock inventory processes? Our Sage integrated inventory management solution can help you take back control.


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Reducing Inventory Costs – What are the best practices?

Having an insight into your warehouse is vital but knowing how to manage it and how to assess the hidden costs is even more important. Real-time data can help ensure that your procurement is linked to demand, order processing, and is tailored to your customer needs.

Greater automation can help reduce staffing costs and human errors and give you real-time oversight of your inventory levels.


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Get in touch today to find out how we can help you maximise this powerful inventory management solution.

Inventory Management Trends 2019

Inventory Management is an ever-changing and adapting industry. In today’s agile environment it can be hard to manage the changes in customer demands as well as keeping on top of industry news and trends. There are many recent trends that you may have already heard about and it’s definitely a good idea to keep an eye on them as they develop. Let’s look into a few of the inventory management trends that could help transform your warehousing and logistics operations.

Advanced sales forecasting

There are many reasons as to why customers are unlikely to use your services again. This doesn’t solely come down to your products or customer services, its one step back from that. It’s the availability of your inventory. Have you ever considered, at what point long delivery times or the sold-out stock becomes a deal-breaker for you and your organisation? With the rise in online giants such as Amazon, offering next day delivery, customers are increasingly becoming more demanding for immediate availability of stock and will not tolerate waiting for items that are currently out of stock.

Advanced sales forecasting ensures that you have the right products on your shelves or in your warehouse when your customers need them and reduces the risk of having out of stock items. This means higher customer satisfaction levels and in turn, means higher sales numbers. However, the advanced sales forecasting can become almost impossible if you do not have an accurate demand forecast to work from. By integrating PSS 50 or PSS 200 into your Sage Accounts you can know your stock levels and trends at any given time to assist you with advance sales forecasting.


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Digital twin technology

A digital twin is a trend that is becoming increasingly more popular. A digital twin is a technology that replicates a product, process or service in a digital format. It is a bridge between the digital world and physical reality, using sophisticated technologies to gather data such as working conditions, real-time status or position. We have already explored the importance of how Sage stock control can help to shape your warehousing data, but how can digital twin technology help to improve your inventory management even further?

Let’s take the example of your car for a moment. If you have a modern car, chances are you have a real-life example of digital twin technology right before your eyes. In the past, you would know if there was a problem with your car if your car broke down. However, in today’s world, we are well aware of an issue with our cars from warning lights, errors and signals. These messages provide indicators to what is wrong with your vehicle or inform you that action needs to be taken, sometimes even before an issue has even occurred. Pretty handy right? So, imagine the same process but in relation to your warehouse. Digital twin technology can provide a glimpse of your existing and predicted inventory, as well as show you where to locate your stock. This can reduce the cost of stockouts, delivery and manual labour. For successful inventory management, pair this concept with our PSS software and you will be able to optimise your stock levels and reduce lead times as you will already be aware of low stock levels, and inventory movements before any issues occur.


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User Interfaces

Warehouse Managers seldom have time to wade through reams of data to find the answers they are looking for. Therefore it is important to have an inventory management system with a simple and intuitive user interface that presents data in a logical format. By using an inventory management solution such as PSS 50 or PSS 200, warehouse managers and employees can focus on the job in hand, as the simple and engaging interface, that involves little training, presents the data that you need at the touch of a button.

An inventory management solution with a well thought through user-interface can also have additional benefits to your business, such as reducing the cost of training new employees. For example, many warehouses have seasonal peaks, where temporary workers need to be brought in to help cover the spike in activity. With our PSS solution, there will no longer be a need for long training sessions and you can have your temporary staff up and running in next to no time.


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Expanded functionality

In order to manage their warehouse more effectively, Warehouse Managers are increasingly looking for inventory management solutions that do more than just record stock movements and inventory levels.

For example, if you stock products that are perishable and you need to track expiry dates for stock rotations, or if your items have serial numbers that you need to track for product warranties or rebates.

Choosing an inventory management solution that reduces administration time and tracks expiry date or serial numbers just by scanning a barcode, can help to improve your warehouse efficiency and give your warehouse managers more time to develop new procedures, manage the warehouse better, and enable you to provide an even better service to your customers.


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Are you ready for more information?

If you are, then feel free to get in touch. We have a lovely team on hand who have more details for you. Let us help you find the best ways to manage your inventory and use data to improve your business.

How Sage stock control shapes your data

Companies, especially in the logistics and warehousing industries, are flooded with data. The question is, what is the best way to handle and use this data to improve your business? With Sage stock control, you are provided with a software solution that analyses your data for you in one centralised hub.

Data can hold many different meanings for different organisations, as all businesses depend on it for different reasons. Data can be both structured and unstructured and can be processed and analysed manually, but when the volumes become too large to be processed using traditional database and manual techniques, Sage stock control is the perfect solution for you.

If you work in the warehousing industry, you may be accustomed to various volumes and different paces of data movement that exceeds manual processing. In some scenarios, the volume and movement of data may even be exceeding the capacity and limits of your existing software and applications. If you are in this position, you may be experiencing signs that you need a new stock control system.

Unfortunately, the real importance of handling data and data analysis within organisations, which can be crucial for business success, is often overlooked and under-appreciated. However, identifying that data plays a vital role in improving operations, increasing profitability and making faster and more efficient business choices is one thing, learning how to do it is another.

With a Sage stock control solution, you don’t have to worry about interpreting and digesting high data volumes, it is a complete solution that does it for you. We’re going to delve a little deeper into the main components that influence data analysis and how Sage stock control maximises these to drive efficiency of your warehouse management.

Data is heavily influenced by volume, velocity, variety and veracity.


This specifically refers to the size of data that your warehouse is capturing. With Sage stock control, you don’t have to worry about how much data you need to manage. By simply integrating PSS into your existing Sage software, you can process various volumes simultaneously and eliminate the need for manual data processing. Additionally, PSS enables you to get critical business information almost instantly at the click of a button.


This refers to the speed in which data changes. This kind of data analysis should be at the top of any warehouse management practices due to stock continuously coming in and going out. By utilising a software solution like Sage stock control, you will never have to worry about ‘keeping on top of your stock management again’. This complete solution updates your systems in real time each time stock is ordered, despatched and delivered.



If you are a warehouse or organisation that holds various forms of stock, then naturally the variety of data sources associated with each item of stock will vary too. That doesn’t sound too complicated until you have to continuously monitor, track and store each item. Now imagine trying to do that manually or with a limited software solution that in essence is causing more issues than it is adding value. PSS can help you to manage batch serial numbers, expiry dates and multiple bin and warehouse locations from multiple sources, simply and efficiently.

Veracity/Pinpoint Accuracy:

The uncertainty of data accuracy can single-handedly be the failure of any warehouse or logistics company. The real value of true data accuracy is the ability to analyse trends in real-time and extract critical data you need for management and operational purposes.

Sage inventory control solution

How does gaining control over these influential aspects benefit your organisation?

By having greater control of your data volume, velocity, variety and veracity, you can improve your operational efficiency and performance as well as maximising conversions and profits. Sage stock control allows you to gain a clear insight into your inventory transactions as well as having access to metrics to help measure and analyse your data. Analysing real-time data not only helps you to manage cash flow but also helps to identify stock movement trends such as seasonal peaks and troughs to help improve your stock management.

The most important factor for any warehousing or retail business is for you to implement a stock management solution that you can control. With the technology continually advancing, it would be easy to implement an overcomplicated solution that is challenging to control. With Sage stock control, the power is in your hands. With seamless integration into your existing Sage accounts, the biggest question you will ask yourself is why you didn’t implement a Sage stock control solution earlier.

Why are barcode solutions imperative in warehousing?

On the surface, warehousing and logistics are pretty much still the same as they were 20 years ago, in its simplest form, it is the storage of goods and their distribution on a local, regional, national or global scale. Yet, with technological advances like barcode solutions, behind the scenes, things are very different. The day-to-day movement and internal operations have changed dramatically over the years and this article is aimed at exploring how advances in technology have adapted warehousing as we know it today.

Advances in technology, especially over the past 10 years, have begun to shape this digital world that we now live in. As the defining element in many organisations, logistics and operations have followed suit to make their service and product offerings more efficient, more effective and more flexible than ever. But how are barcode solutions shaping the warehousing and distribution industry?

How barcoding fits into warehouse workflows

Barcoding should be at the top of the list when it comes to having efficient inventory control. Whether warehouse managers are concerned with streamlining their procurement routines, sticking within budgets and managing cashflows, or getting the most out of their assets, barcode solutions are imperative.

With barcodes, you can generate and attribute a unique software-readable system of identification to each item of stock or asset. When using PSS 50, these barcodes can then be integrated with Sage 50 Accounts, to monitor the movement of goods, inventory levels and control processes. These barcodes can be generated in linear or 2D codes for every type of business and can produce labels, shelf edge labels and pallet labels.

Improving efficiency through barcodes

With the utilisation of barcodes, inventory management can become highly automated so that retrieving, storing and distribution processes are streamlined and more importantly, human error is reduced. By automating manual routines your employees can continue with their workflow without being interrupted. Using barcode technology can be particularly useful for warehouse environments that stock a wide range of inventory and where stock is distributed at different pace levels.

Less administrative work

Manually managing continuously changing stock levels takes time and resource and is also prone to human error, how accurate are your records? By not utilising a barcode solution in your warehouse for inventory management, you may be spending far too much time tracking your stock. By using a barcoding solution such as PSS 50, you no longer need to worry about stock accuracy or the amount of time it takes to do a stock take as you will be able to itemise your stock and avoid manually logging and tracking stock.

Real-time data collection

Utilising barcodes goes way past the point of just tracking the inventory that is coming in and going out. Having an insight into how your warehouse management is actually working is crucial for success. Barcodes allow you to analyse and understand your stock activity, such as item popularity, patterns in usage, shelf lifetime, seasonal peaks and troughs and much more; this would be almost impossible to analyse by managing your stock manually. Not only do barcoding solutions allow this level of analysis, but the information is readily available to you in real time allowing you to make critical business decisions based on accurate and relevant data. Barcoding also allows increased accuracy for tracking of stock, so you can easily check if an item has been moved, returned or sold, so you can know where a specific stock item is at any time and why it is there.

A centralised barcode solution that accounts for versatility

By integrating a barcoding stock control with Sage Accounts, Sage becomes a centralised hub for all of your data ranging from product codes and descriptions to standard pricing and stock levels. By adding PSS 50 to your Sage Accounts, you will drive efficiency and performance within your warehouse as well as eliminating the duplication of tasks and reducing the stock count by up to 90%. If you’re interested in using this powerful barcode solution, call us today.

Making the most of your ePOS Software

In today’s modern consumer-driven world, customers are expecting a far more efficient and slicker experience when it comes to purchasing both online and in store. Consumers are no longer tolerating waiting for out of stock products or long waiting times in store and are quick to find alternatives suppliers to satisfy their needs. With the constant evolvement of technology ePOS software is becoming easier to use, more intuitive and dynamic and it is not the unaffordable luxury that it once was.

By implementing a modern ePOS solution that integrates with your accounting package, will be able to see the benefits to your business beyond just improving the way in which you can take payments.


Reduce human error

In a retail environment, customer service and positive interaction are what brings added value to your business. However, we are all human and mistakes can easily occur if staff are not equipped with the right tools.

Mistakes can be costly for any business over time, something as simple as miscommunication regarding pricing could leave your retail business out of pocket.  By implementing an ePOS solution that can provide your staff with the latest stock pricing and promotions can help to dramatically reduce human errors and diminish costly mistakes.

Multiple user access allows you to have multiple sales staff access your ePOS software simultaneously, so staff can log on to multiple tills or at different locations at any one time. To further enhance your reporting with a unique user identification, you can track individual performance and sales.

Make it easier for your employees

An intuitive and dynamic user interface to your ePOS software allows staff to easily navigate sales screens to provide customers with a seamless experience. This intuitive display can notify sales staff or current offers and promotions to upsell at the point of purchase.

By making your processes more efficient and intuitive staff can be freed up to spend time on more important tasks, such as providing excellent service to your customers.

Improve your customer experience

We have all been in a situation where we have found the perfect gift, outfit, or household item etc. online or in store, only to reach the checkout and find massive queues or to find out that the item is not in stock. The feeling of being let down at the last minute can be enough for a customer to leave your site or store almost instantly. Having an integrated ePOS software system can alleviate these problems for your businesses.

By integrating your ePOS solution with your accounting package, not only will your sales transactions be more efficient to process, but you will also be able to organise and keep track of all of your stock across multiple locations, improving your customer experience by reducing queue times and being able to predict stock forecasts to reduce the number of disappointed customers from trying to purchase out of stock items.

If you sell in store as well as online, finding an ePOS solution that integrates with your e-commerce platform will help to provide you with a consistent omnichannel shopping experience. When you sell an item in a store, your stock level immediately updates online and vice versa. By integrating your online and offline stock you will always have a good indication of what live inventory you have so you can always stock up in time before items are sold out.


Free your staff from the behind the counter by using a tablet to control your ePOS system

Wireless devices free up your staff to provide a more engaging shopping experience for your customers. Not only does using a tablet help to reduce queue times at checkouts during busy periods, but it also gives you the opportunity to check stock for customers before they get to the till and gives your sales staff the chance to convert browsing customers into hard sales.

There are many benefits that come with having an integrated ePOS system. If you would like to know more about how our ePOS solution works, give us a call to see how it could make a difference to your business.