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Carrying safety stock with Sage warehouse management

Are you a manufacturer that has ever been in a position where you were fulfilling an order only to realise that you are out of a necessary component due to a sudden increase in demand? This could mean you need to wait to complete your order, delaying the delivery and resulting in an unhappy customer. If this has ever happened to your business, it may be time to consider Sage warehouse management.

What is safety stock?

Safety stock or buffer stock, as it is commonly referred to, is the level of extra stock that is kept in your warehouse or centre to reduce the risk of running out of inventory. There are many reasons as to why you may need this extra inventory such as uncertainties in supply or demand. Take Covid-19 as an example, there has been added pressure for warehouse inventory management to meet demands in the movement of consumers ordering online.

The purpose of holding such stock is to ensure that once you have run your cycle stock, you are still prepared in case there is a sudden change in demand or even in the supply.

Young man working at a warehouse with boxes
Is keeping safety stock a waste?

When running a warehouse, there are many inventory costs to consider. However, to ensure you meet high levels of customer service and at a high quality of service, accurately calculated inventory and safety stock is a necessity. Like many organisations, you may look at your own demand fluctuations and assume there is not enough consistency to predict future variability. With Sage warehouse management software, you can use a combination of data information to predict accurate levels of stock-based upon historical average demand initially then calculate how much safety stock you may need. This means that safety stock is not a waste, as the levels you order will be accurately forecasted ensuring you don’t waste time and cash.

If you are managing your warehouse manually including data entry and tracking movements of stock, you will find it extremely difficult to forecast inventory trends. As a result, managers can get inventory imbalances that result in excessive inventory costs, impeded cash flow and poor and/or inconsistent service levels all at the same time.

In this blog, we are going to explore some key reasons for carrying safety stock, and how Sage warehouse management can eliminate a lot of waste and errors.

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Stay streamlined with Sage warehouse management software

The purpose of having safety inventory is not just for the benefits of your consumers. Though it is high on the priority list, your employees, especially those who manage your warehouses and distribution centres can also take advantage. Sage warehouse management solutions do more than just forecast demands of items. It allows you to have an insight into your warehouse like never before. With minimum and maximum stock level alerts and automatic reordering, your employees know where the stock is, it eliminates the need for your employees to constantly locate and reorder parts, allowing them they will able to stay committed to fulfilling orders to your customers.

Portrait of warehouse manager and worker working together in warehouse office
Your customer service levels can go untarnished

The ultimate goal of safety stock? Keeping customers happy. By providing a service where your customer service levels can go untarnished, where your consumers aren’t aware of any changes or disruptions to your processes or supply chains. Perhaps you have a consistent demand for a certain item of inventory which has been highlighted by Sage warehouse management solutions but suddenly you sell more than you forecasted. With safety stock inventory in place, you do not sacrifice your customer service level while you replenish. It also helps your warehouse and supply chain running smoothly as it avoids stock-outs.

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Sage warehouse management solutions help your warehouse to evolve

The best thing you can benefit from when integrating Sage warehouse management solutions is that you are always learning more. This can be anywhere from learning more about your warehouse, learning more about your inventory and learning more about your employees and their processes. Identifying the importance of holding safe stock is just one element to ensure a healthy supply chain and well-organised warehouse. Sage inventory management allows for you to learn about the best practises for calculating stock levels, having accurate data entry and real-time reporting as well being able to forecast supply and demand but not having to do any of it manually.

If you are interested in learning more about how Sage barcoding technology can transform your warehouse or distribution centres, get in touch today.

Why now is as important as ever to focus on stock control software

We are in the middle of a global pandemic and nearly every single person, business and industry have been affected by Coronavirus in some shape or form. As difficult and distressing it has been for many people during these unprecedented times, if you are in an industry that manages and handles stock, then now could be the ideal time to consider implementing stock control software.

Many businesses are working hard on their online presence to allow them to continue trading during lockdown restrictions. One thing that nearly all businesses will take with them from the Covid-19 pandemic, is that businesses need to be prepared for if things go wrong. Whilst many businesses are working hard, trying to adapt to these new conditions it is important not to neglect ‘back-office’ areas of your businesses such as warehouses and inventory management centres. By implementing stock control software, you are not just adapting, for now, you are also preparing for the future to help you meet short- and long-term goals.

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How do you benefit from good stock control software?

When it comes to growing your business, one of the biggest challenges lies in managing your inventory. Whether your business is online or offline, the challenge still arises, but what can make a difference to your business is effective stock control software.

As your order volumes begin to increase over time and your business starts to grow across more channels and potentially even new markets, it’s important not to let manual stock management or a limited inventory management solution limit your operational potential.

Think about this. Are you currently having to log-in and out of your different selling channels? Are you having to manually adjust your stock? Are you having to manually check records to find what you are looking for? Are you having to do a lot of things that a good stock control software could do for you?

Now think about what you could be doing with your time if it wasn’t spent on manual tasks?

Not only are these huge barriers to business growth, they almost always result in human errors such as errors in data entries, overselling or overbuying due to limited insight into the stock you hold or have in motion. You may think this may be easy to correct, but what about a damaged reputation, loss of money and inaccurate accounts? Now while this in itself highlights the importance of inventory management and a good stock control software, it’s not the only reason to consider using a system of this kind.

To help you understand whether your business could benefit from inventory management software, we have identified some of the additional benefits below.

Stock clerk checking inventory in the warehouse of industrial factory

Simplified inventory management

Perhaps the biggest advantage of using a good stock control software is the management over your inventory. This may sound obvious but having a system that allows you to make the process of managing easier, saves you money and time can quite frankly save your sanity too. With supply and demand changing throughout the year and consumer trends changing quicker than ever, your stock levels are continuously fluctuating. A feature-rich inventory management software helps to avoid the risk of human error by automating your key business processes and allows you to focus on other key aspects of your business with a clear mind, by letting your software do the hard work for you.

Avoid stock-outs and excess inventory with stock control software

When it comes to managing your stock, trying to maintain the right balance is a challenging task, and it can be even harder if you are having to do a lot of the work manually. After all, too little stock can lead to out of stock items and therefore unhappy customers and potential loss of sales. While having excess stock, can take up valuable warehouse space and incur unnecessary charges.

Either way you look at it, it comes at a cost to your business. However, with stock control inventory management software, you can track stock levels and identify re-order points for each product, as well as analysing stock trends, which avoids the of stock-outs, overbuying and most importantly, losing cash.

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Improved business negotiations

By choosing an efficient stock control software, you will be able to gain more valuable insights and understanding into your stock management, identifying which stock items and supplies are befitting your business the most, and see room for improvements with others. A good stock control software should come with batch tracking capabilities, allowing your business to have far better product traceability and subsequently be able to access valuable information which can allow for potential negotiations with suppliers. By unlocking this detailed information on suppliers and their performances, you will be better equipped to negotiate on your trading terms and favourable stock items.

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Make more profitable business decisions

The effective stock control software can provide all the data you need to make more informed decisions regarding your business. This can be invaluable sales data, item data, employee information and much more. By having access to real-time data and reporting features, it can make your accounts and measuring industry metrics the most accurate they can be.

Additionally, with the ability to work out your inventory turnover rate, you will also be able to identify opportunities for reducing the amount of inventory you are holding in your warehouse(s) and lowering your stock carrying costs. If you are operating from multiple locations, a good stock control software should be able to offer you the advanced capability of tracking simultaneously.

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Keep your customers coming back for more

Handling your stock more effectively, having increased visibility on stock levels and being able to provide more accurate delivery times has been proven to improve customer satisfaction. Increased customer satisfaction, in turn, leads to a higher rate of return customers. It is simple, to keep your customers happy, you need to be able to meet their demands quickly and efficiently, and a good stock control software helps you meet demand by giving you the tools to have the right products as soon as your customers require them.

Now you have identified how your business can benefit from a good stock control software and management tool, the next step is choosing one that is most suited to your business.

If you want expert support and advice on from project design to integration with Bit Systems, read on to ‘Our process’ to see how we can help you. Or, if you want to skip straight to an honest and open conversation to help make a decision, speak to a team member at Bit Systems today, we are more than happy to help.

How a Sage barcode scanner solution can transform your warehouse

A well-connected warehouse

Being well-connected and having visibility into all of your assets, people, and processes at all times is vital to having an integrated, productive and successful warehouse. Having a Sage barcode scanner as part of your inventory management encompasses computing, scanning and printing solutions in one. It connects each operational area in your warehouse to give you the agility to realise transformational gains and implement them.

In this latest blog we are going to explore in detail how each element of a Sage barcode scanner solution can benefit your warehousing business.

Forklift loader in storage warehouse ship yard. Distribution products. Delivery. Logistics. Transportation. Business background
Internal movement of inventory

Receiving goods

Shortages, discrepancies and damages can happen, but they don’t have to impact your downstream processes negatively. With a Sage inventory management solution, you can electronically capture data in real-time to streamline operations and improve accuracy. You can have the capability of sending real-time stock data to your warehouse management system using GS1 information to reconcile order details quickly.

This not only enhances communication throughout your warehouse but allows you to know exactly where each piece of shipment can be located, providing a trail for traceability. For faster processing, you can access, capture and send information directly to your back office with your Sage barcode scanner.

Organising and replenishing stock

To ensure fluid movement of your inventory, you need to accurately document stock and product information during the replenishment and ‘put away’ process. This is imperative for operational purposes like picking, cycle counting and reordering to run efficiently and effectively. With a Sage barcode scanner solution, you will know when inventory is added or replenished; accurately updating inventory planners and databases so you’re continuously seeing the most up to date information.

Flexible working environments

By integrating this solution, you will simultaneously create a flexible working environment whilst driving business growth. Sage stock control allows your employees to streamline their own processes and accurately complete tasks. The Sage barcode scanner devices are handheld and can be holstered when needed making them effortless to use.

Packing and staging

The Sage barcode scanner solution act as the total package for speed and precision. Packing and staging are probably the most hands-on job in your warehouse or distribution centre. To ensure accuracy at this critical point, our Sage inventory solution has technologies that confirm orders with a quick scan, prints a GS1 compliant labels with the correct destination, and allows you to continue tracking each package to the right fleet.

You can capture data from the barcodes so you can continue to develop your warehouse operations, ensuring compliance and traceability at every point resulting in flawless fulfilment of orders.

Young man working at a warehouse with boxes
External movement of stock with Sage barcode scanner solutions

Scanning and loading: Scan, authorise and load. It is as simple as that. Your loading dock is the last touchpoint in your process before your stock is shipped to the customer. Don’t delay in switching from manual processes any longer, because you can have it all automated. Your Sage barcode scanner provides you with all the analytics and data prior to your inventory landing into the loading dock. This means you can have peace of mind with flawless accuracy that you can effectively verify shipping details and confirm your orders, streamlining processes, increase profitability and ensuring traceability.

Cross-docking automation

Organising cross-docking activities require a high degree of visibility of assets to ensure efficient and seamless movement of both goods, equipment, and people. This is especially useful if you run a logistics company. You can gain speed and accuracy with devices built to last for instant verification.

Enhanced insight

You can enhance your warehouse processes where it counts. Performing cycle counts are essential, however, manually counting takes time as well as other resources which can be costly. Sage warehouse inventory solutions manage your inventory in real-time, keeping an accurate count and location of everything from raw materials to finished goods. You will gain a holistic insight into your warehouse with an over-arching view of every process and every movement. You can use this data to identify trends internally and externally to develop and enhance your operations even further.

Young man working at a warehouse with boxes
Need help choosing the right software for your business?

From the moment you take delivery of your goods, right through to the point of despatch, our barcoding stock control solution for Sage 200 or Sage 50, manages, tracks and controls your stock inventory. If you need some more information in distinguishing which is the most suitable solution, get in touch today.

Why Sage 50 inventory management is such a powerful tool

Whether you are starting a small business or already run one, it is reasonable to think it’s realistic to keep track of your stock and inventory movement manually by keeping records in spreadsheets or with a pen and notepad. A monthly audit or tracking movement is straight forward if your business is relatively small and it is manageable, but what happens as you grow?  Sage 50 inventory management is a solution that can cater for all these processes and much more.

As the turnover of stock increases and product lines are extended, variations of products, promotions and plus added other variables can all become too much.

Waist up female worker with hardhat report manufacturing result to her manager or boss using software (augmented, virtual reality) in tablet to check automate robot machines in factory

Knowledge is power

As the saying goes, ‘knowledge is power’ and the better insight and knowledge that you can gain over your inventory, the better informed your choices and decisions can be. It is important to keep on top of capital that may be tied up in stock, turnover, movement, wastage and responding to customer trends and demands.

As a small inventory management business, whether you work in business to consumer or business to business, there are several consistent demands and pressures. Finding the time to re-assess your stock control system may be a challenge and can often be an aspect that is pushed further down your priority list.  While this is understandable, it is important to assess how many problems a barcode system like Sage 50 inventory management could solve for your business, including:

  • – Knowing how much stock you have
  • – Knowing the location of your stock
  • – Enabling quick and accurate stock takes
  • – Keeping customers informed on stock and delivery

For small and growing businesses, reducing costs tied up in inventory, streamlining processes and improving your customer service are benefits that will directly affect the bottom line and allow you to compete more effectively.  So, what is stopping you using Sage 50 inventory management?

Fear, cost, complexity, and time are some of the concerns that you may be facing as a business owner. The good news is, like many SME’s, you will find that using a Sage 50 inventory management solution will improve your business processes, save you time and allow you to have a fully functioning inventory management system that reduces human error, has a simple user interface to get you started in managing your stock effectively quickly and effectively.

Inventory management worker holding barcode scanner scanning an item in warehouse

How do you benefit?

Sage 50 inventory management software becomes a centralised hub for your business data. Your organisation will be able to barcode your stock over multiple locations and track stock movements. Each barcode will hold its own unique ID, so you can print labels for the shelf edge locations and for existing and received stock items. The best thing about it? No manual processing. It is all at the tip of your fingers and it could not be easier.

Sage stock control is especially useful for warehouse employees who are managing goods-in, put-away, goods-out and stock counts, they can access real-time data and information which facilitates communication and lessens admin time. This will have a natural and positive effect on productivity, accuracy and management visibility which will allow you to progress and grow the business.

business man holding a tablet with business data on it for Sage 50 inventory management

Implementing Sage 50 inventory management software

So we can understand your exact requirements, speak to our team so we can discuss the right solution for you. We can show you the product features and capabilities and more importantly, how they can work for you and your business. If you have any questions that need answering, we are more than happy to help. Give us a call today.

Manufacturing software solutions go beyond supply chain management

Eliminating waste, streamlining and managing costs, maximising efficiency and of course, being profitable are all goals that manufacturing businesses continually work towards. The key to achieving these aims and achieving business growth lies in having the right manufacturing software solutions in place for your business. Having the right resources in place and being able to adapt to changing market conditions can give your manufacturing business a real competitive edge.

One size does not fit all when it comes to choosing manufacturing software solutions for your business. Bit Manufacturing is a scalable and adaptable solution that takes into account your unique business requirements to help you to improve business efficiency and productivity. Bit Manufacturing combines your manufacturing processes with your sales, marketing and operational activities into a single solution, offering a complete 365-degree view of your business improve decision making provide a unified solution across the whole business.


It goes beyond supply chain management

When businesses consider manufacturing software solutions, the first thing that often springs to mind is supply chain management. Though a pivotal aspect in manufacturing, there is so much more to consider and be aware of. Supply chain management incorporates sourcing, scheduling, transportation and storage, but it also relates to and affects the other departments. To truly improve on your manufacturing processes others areas of the business needs to be taken into account such as; sales, marketing, production management and IT.

All of these aspects are vital to make sure your whole business is working towards to the same goals and that all of your business processes have the appropriate features that correspond and complement the day-to-day running of your business.

Engineer in uniform holding electronic device

Having the right insights in order to choose the best manufacturing software solutions

When choosing manufacturing software solutions for your business, it is important to start with gathering the right team members to provide a holistic insight into the business. Silo management can be very detrimental when information, insights and data are not shared across the business as a whole. Having the right team on board for the selection process ensures that the solution you choose has the right features to meet the requirements and challenges of the whole company.

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The crucial role of other departments and change management

In order to stay competitive, manufacturers need to ensure that they are doing more with less. It is imperative that each department works coherently and in harmony together. Whether your processes are simple or complex, Bit Manufacturing can work alongside your current business processes.

Each department plays a vital role in overseeing change management and naturally, there may be some resistance to change to some degree. However, accepting change and more importantly, embracing change is a very important aspect when considering manufacturing software solutions.

Choosing a solution that is comprehensive and scalability brings longevity to the solution. This allows your business to implement a solution that can grow with your business and reduce the likelihood of having to implement a different solution later down the line. No two businesses share the same needs, each business will have their own unique requirements and processes, which is why investing in an agile solution that is specifically tailored towards your businesses key needs is essential and will save your business time and money in the long run.

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Choose the right implementation partner

Another important aspect of choosing the right manufacturing solution for your company is selecting the most suitable implementation partner.

At Bit Systems, we have a dedicated team who have extensive knowledge of the manufacturing industry and of manufacturing processes. Our team will work alongside you to understand the way your business works and what your requirements are. Bit Systems will support you right from the initial scoping of your manufacturing solution, through the implementation process and ongoing after go-live.

Our industry-focused suite of solutions ensure control across your supply chain and other departments and meet complex and intricate compliance and quality control regulations. For more about Bit Manufacturing and how it can help your business, contact us today.

5 benefits of integrating GPS tracking with your transportation and logistics planning solution

In the transportation and logistics industry, businesses benefit hugely from GPS technology. However, by using today’s modern technology it can far extend the traditional tool of just being about to assist drivers to navigate to and from locations. With these technological advancements, by integrating GPS tracking with your transportation and logistics planning solution you can help meet your business requirements as well as improving your customer experience all in one.

If you are a business that operates through fleet management, it is vital that you have insight into the whereabouts of your vehicles at any given time. GPS tracking in its most basic form keeps track of your vehicles that are on the move. This allows you to see which vehicle is in motion and towards which direction on the map.

Our solution, Bit Logisitcs uses GPS tracking to help businesses reduce the amounts of calls that are needed to be made to the drivers to see where they are or why they are delayed, making their journeys safer. Our intuitive dashboards help your management team to easily digest key information, instead of wading through bulky reports in order to make key decisions and meet targets. Our customer dashboards allow customers to log on to their own private portal to track where their delivery is and when it will be delivered, enhancing your customer experience and reducing calls to our office asking where deliveries are. By integrating GPS tracking with your logistics and transportation solution, the benefits to your business could be immeasurable.

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Bit Logistics offers that and so much more.

You can:

  • Track drivers through geofencing, with the automatic trigger of updates when entering or leaving geographical boundaries
  • Monitor traffic, know if delivery times need to be updated due to traffic issues
  • Monitor road works and road closures, re-route deliveries if a road is closed
  • Minimise delivery times
  • Calculate estimated delivery time windows

By integrating our GPS tracking into your transportation and logistics planning solution, you can tell whether the vehicle is going to the assigned destination, the routes that were taken, and when the vehicle is resting. This can be particularly useful for ensuring that your fleet drivers are getting the rest they need as well as for security in the even that a vehicle is stolen.

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5 benefits of vehicle GPS tracking

From shipping, back-office processes, performance, and communication, Bit Logistics enables you to take control and monitor your fleet vehicles and manpower. A modern transportation tracking software can provide information that is vital in enhancing the functionality of the fleet management system. It also helps in cost assessment, excellent customer service and improves efficiency.

1. Resource optimisation – Bit Logistics helps in enhancing transparency between you and drivers as well as across the business. This allows for accurate forecasting in identifying any ‘grey areas’ that may have occurred previously, such as reasons for delivery delays. Our GPS integration records time of arrival to the delivery destination as well as the physical delivery time, reducing penalisation for late delivery.

2. Driver safety – Drivers are at the lynchpin of any fleet management business. With our transportation and logistics planning solution, you can help to manage their safety and wellbeing by monitoring driver behaviour and patterns.

3. Increased productivity – The automated processes in Bit Logistics provide real-time updates on your remote device. This helps in quick decision making, as it acts as a centralised hub for information. This eliminates the need for unnecessary admin work, so you have more time to focus on other business activities. With insight into traffic and road closures, routes can be dynamic and adapted in order to offer the most efficient route for your drivers, helping to increase your productivity.

4. Fuel efficiency – This software solution also identifies trends and themes of fleet vehicles and their behaviour. You can monitor routes and compare with the fuel consumption to help eliminate drivers’ bad habits and avoid routes which could lead higher than anticipated fuel consumptions.

5. Reduce the risk of theft – In transport and logistics, your investments in your assets are high. If a vehicle with a costly consignment is stolen; then it could not only cause substantial finance loss but also an adverse effect on your business reputation. With the integration of GPS tracking and transparency into where your fleet vehicles are at any point in time, you can minimise the risk of this happening.

Bit Logistics is a complete logistics planning solution that offers seamless integration, dynamic dashboards and intuitive user-interfaces. Get in touch to discuss how our transportation and logistics planning solution can work for your business.

Sage inventory management software can help you save time and money

What is Sage inventory management software?

Do you currently run a business that has a demand for more advanced inventory management? Perhaps you rely on manual processes or have an inventory management system in place that is simply not meeting the demands of your growing business. Investing in sophisticated and advanced inventory management software could be just what your business needs and could even help you save time and money. Manual inventory processes can be time-consuming and poor execution and communication in your inventory process can have a detrimental effect on your business. Mistakes can be made, meaning your business is relying incorrect and unreliable information which could lead to poor decision-making down the line. Our Sage inventory management software uses the latest technology, designed to improve inventory processes and procedures using software and hardware. PSS for Sage 50 and Sage 200 is a quick and easy to implement stock control solution for greater authority over your inventory management.

sage inventory management software
Save time with Sage

Manual inventory processes can be extremely time-consuming, no matter what size business you are running. When looking to improve business efficiency, it is important to stop and think, is this the best way employees can spend their time? When you invest in inventory management software for your business, a once time-consuming task becomes quick and easy through automation. PSS for Sage 50 and 200 automates many aspects of inventory management. PSS handheld scanners allow employees to complete stocktakes accurately and efficiently in a fraction of the time, it is the ideal inventory management solution for warehouse use. Order processing no longer needs to be a time-consuming task when you invest in Sage stock control software. You can generate purchase and sales orders at the touch of a button and post the document directly onto Sage, dramatically reducing administration time.

When it comes to inventory management, stock control for Sage 50 and Sage 200 can help you save time not only in processing orders but also in planning for the future of your business. Stock control for Sage centralises all aspects of your business data, collating all information on a unified and easy to navigate dashboard. Using data from various department such as sales, warehousing and accounting, you can retrieve reports on customer spend and behaviour concerning all areas of your business. With Sage at its core, you can have real-time updates, meaning you have accurate, up to date data you can rely on and you no longer have to spend time waiting for data updates. Our inventory management software collates all of this data for you, making it easier to track sales and performances and saving you the time-consuming task of manually collecting reports from each different department within your business.

handheld scanner in a warehouse
How can Sage inventory management software save your business money?

Businesses everywhere, no matter what their size are always looking for ways that they can save money and help their business succeed. Many businesses automatically look at their marketing spend and their product and service pricing when it comes to cutting costs, without realising that streamlining their inventory management process can help them save money. With inventory management software, you can optimize your stock levels by setting minimum and maximum stock levels on your PSS for Sage system. You can receive alerts when stock is running low and find out exactly how much stock is required to meet the maximum level. Running out of stock can be a problem of the past, you can rely on accurate reports and forecasts based on real sales and make accurate stock plans for the future. This means you can prevent wasting money on overstocking items that aren’t in demand while ensuring you always have a minimum stock level available in the event of an unexpected surge of demand.

With Sage inventory management software, you can streamline and control all areas of your warehouse processes. PSS handheld scanners allow employees to complete jobs in a fraction of the time, increasing not only their job satisfaction but also efficiency within the workplace. Many businesses have to factor in warehouse downtime when it comes to tasks such as annual stocktakes due to how long it takes to complete. However, with Stock control for Sage 50 and Sage 200 stocktaking time can be reduced by up to 90%, it simplifies warehousing tasks and allows for a more accurate and reliable warehouse management system, saving time on stock tasks and saving you money on labour costs.

Businesses with perishable stock such as those in the food or cosmetic industry can suffer from money loss through the wasted stock. Using the latest barcoding technology, stock control for Sage allows you to assign data, such as expiry dates to each of your stock items through the touch of a button. Product numbers, serial numbers and expiry dates can be stored in your product barcodes and you can even track which product line is reaching its expiration date first, to aid in stock rotation and allowing you to sell the stock with this information in mind. Using this inventory management software feature, you can save money by preventing wasted stock.

close up image of barcode on cardboard
What else can stock control for Sage do for my business?

When you choose to invest in inventory management software, you can help improve your business processes, save time and money, but what else can stock control software do for your business?

Improve customer service: Customer service is key to helping your business succeed. The better your customer service, the more customers you will attract and retain, leading to more business and increased profits. Inventory management software gives you all the data and oversight you need to meet orders efficiently and ensure that your stock levels are always adequate to avoid disappointing customers with out of stock items. With the advanced reporting tools from Sage, you can plan for demand and find out what customers are interested in, and create targeted campaigns from this to show that your business cares and listens to what customers want.

Improve business growth and efficiency: Business growth and efficiency is something every company strives for and with stock control for Sage, you have to tools to accurately forecast for the future. Using real-time data and sales information you can set targets for the future based on your business history with ease on the simple to navigate dashboard. These essential tasks can be completed quickly and easily with reduced admin time by avoiding manual data collation, meaning you can make better decisions for your business.

If you need an advanced inventory management software for your business, contact Bit Systems today to find out how we can provide Sage stock inventory management software designed to suit your business needs and help you on your journey of growth and success.

How Sage barcoding can help you manage your small business inventory

Upgrade your manual inventory system with Sage barcoding

When running a small business, it’s important to have a complete overview of all areas of your business so you can remain in control and make changes where needed to increase your business’ success. Inventory management is a crucial part of many businesses. An inventory management solution can give you the tools to find out exactly what products you have, the quantity of each product and how your inventory levels impact other aspects of your business, such as sales and customer service. Manual inventory processes can leave your business vulnerable to mistakes and can be time-consuming, ultimately costing your business money. Sage barcoding can help you take control of your inventory management and create an inventory system that is suited to your business, improving efficiency and helping your business grow.

Upgrading your manual inventory icon

What is Sage barcoding?

Sage barcoding is a stock control and inventory management solution that integrates seamlessly into your business’ Sage software. Sage barcoding allows you to track and manage your business’ inventory in real-time and automate tasks, saving your business both time and money – something every small business strives to do. Our Sage barcoding solution uses the latest GS1 compliant barcoding standards to deliver products, shelf edge or pallet labels for your business. You can generate linear and 2D codes, containing data such as product codes, supplier codes and pricing information.

Sage 50cloud: Easily and efficiently manage, track and control your small business inventory with Sage 50cloud. Using a barcoding handheld scanner, you can receive and send updates regarding your stock, capturing data and stock transactions in real-time and allowing for increased accuracy across your inventory management. Automating inventory management with the handheld scanner can dramatically reduce errors, eliminate the duplication of tasks and can reduce stock count time by up to 90%. These benefits allow you to use your time more efficiently, focusing on other areas of your small business and spending less time on manually processing your inventory.

Sage 200cloud: Sage 200cloud provides a robust barcoding system for large scale inventory management and businesses who want a fully integrated inventory management solution. As a growing business, you may want to upgrade from Sage 50cloud to Sage 200cloud. With our Sage barcoding solution, upgrading from Sage 50cloud to Sage 200cloud is simple, with the same user interface for both Sage 50cloud and Sage 200cloud little training is needed to upgrade.

barcoding scanner illustration

Why inventory management is important for small businesses

You may think that as a small business, that you don’t need an advanced inventory management system, however, Sage barcoding is designed to improve the efficiency of your inventory management process no matter what size your business.

As a small business, you may rely heavily on your reputation and more often than not, this comes from customer experience and the service they receive. Having the right stock available at the right time is key to maintaining high levels of customer experience and by not having sufficient stock levels available, you risk leaving your customers disappointed, which could cause them to go elsewhere for their goods. Inventory management solutions such as Sage barcoding allows you to forecast for seasonal events, and you can also receive notifications alerting you to low stock items, meaning less possibility of disappointing your customers with out of stock items.

Budgeting and finances are important for every business to succeed and make a profit, but this is especially important for small businesses competing against larger companies whilst trying to grow and develop. Sage inventory management allows you to manage goods in, goods out and carry out stock takes as well as managing minimum and maximum stock levels. Issues such as overspending on stock or understocking due to inaccurate stock management can be a problem of the past when you invest in Sage barcoding. By implementing a barcoding inventory management solution, you can have a real-time view of all of your stock levels as well as accurate reports on inventory trends, helping to prevent a loss of sales through accurate forecasting, and allowing you to prepare your business for busy and seasonal periods.

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Inventory management techniques to help your small business

Many key techniques can help improve your small business’ inventory management. Many of these techniques can be enhanced by Sage barcoding, allowing your inventory management process to be structured and efficient.

Forecasting – Accurate forecasting with real-time stock levels enables you to order stock and update your inventory based on your business predictions such as seasonal trends, historical sales, marketing input etc. Sage barcoding is completely integrated into your Sage accounts and can centralise this information from all areas of your business to collate a forecasting report based on real events. You can access all of this information through a centralised dashboard, with its easy navigation allowing you to accurately forecast and implement inventory actions.

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Utilise real-time software – No matter what industry you are in, at Bit Systems we know that the world of business can be a fast-paced and an ever-changing place to navigate. Investing in software that uses real-time data allows you to always be on top of your inventory management. Sage barcoding uses the latest technology to deliver real-time notifications, meaning you are always up to date on your inventory. You can receive notifications on low-stock items, high-stock items and track product deliveries.

Business illustration of using real time software for sales conversions

First in, first out – Stock rotation is an important technique when it comes to inventory management. The first in, first out approach is essential for perishable products. Selling products in relation to their expiry date will help save your business money through waste prevention. Non-perishable products also benefit from this technique, many products may become damaged or can be left sitting on the shelf too long reducing their value and possibly making them unsellable. With Sage barcoding, you can use the latest technology and retrieve information regarding stock from just using their barcode. Information such as order date and expiry date can be applied to products, allowing you to stay on top of your product rotation and make sure you always have the news and highest quality stock available.

At Bit Systems, we are committed to providing quality inventory management solutions to businesses of all sizes. We are specialists in stock management solutions and have been providing advice and delivery solutions for over 20 years. If you’re ready to take control of your small business’ inventory, contact us today.

Choosing the right manufacturing software solution

What is a manufacturing software solution?

If you are running a manufacturing business and want to make your business processes simpler and more efficient, a manufacturing software solution from Bit Systems could be just what you need.

In manufacturing, every detail and operation that takes place contributes to your business’ efficiency, success and growth. A complete manufacturing software solution can help you to oversee all aspects of your manufacturing process and identify key processes and improvements to help your manufacturing business thrive. Technology is becoming more and more prevalent in businesses across a range of sectors, and our manufacturing software solution uses advanced technology to automate aspects of your manufacturing processes and operations. From stock tracking to production planning and job delegation, the right manufacturing software solution can help your business simplify and automate a range of tasks, improving your overall business efficiency.

Not only can a manufacturing software solution help improve your business, but it can also help you keep up with your competitors, ensuring your business is constantly improving and not falling behind when it comes to providing efficient and quality service. When you choose Bit Manufacturing from Bit Systems, your manufacturing software solution can be tailored to suit your business needs.

Icon of a hand holding a red puzzle piece. Used in a Bit Systems manufacturing software solution blog.

What problems can the software solve?

No matter what kind of business you’re running, there is always room for growth and improvement, and a manufacturing software solution can help you get there. When it comes to finding the right manufacturing software for your business, finding out what problems the software can solve and how it can improve your business processes is essential. Have you ever wanted more control over your manufacturing processes, or wanted to reduce costs whilst increasing your productivity? Bit Manufacturing uses the latest technology to improve efficiency across your business. Designed with the manufacturing industry in mind, a Bit Systems manufacturing software solution can help your business in the following ways:

Icon of a calendar with days ticked off and a yellow and blue clock representing a deadline.

Meet delivery deadlines Bit manufacturing provides integrated and centralised automated operations systems for manufacturing. You can get live updates and set reminders regarding jobs. With all of this information ready and available, you never have to worry about missing a delivery deadline again, making your business timely and efficient as well as providing quality customer service that could increase business success.

Icon of a black and yellow warning error symbol. Used in a Bit Systems manufacturing software solution blog.

Reduce manual errors – Automating tasks that were once carried out by workers means reducing the risk of human error. Automated data leaves less room for error and allows your workforce to focus on other tasks, making their time more productive and efficient and saving your business time and money in the long run when tasks are done in less time, without error.

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Manage stock levels – Complete control and foresight over your business’ stock levels can help your manufacturing business save money and plan for the future based on real data. Restocking before it’s too late is easy when you have complete oversight and tracking, with minimum stock level settings and system notifications telling you when you need to restock, leaving customers disappointed with out of stock items can be a problem of the past.

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Improve cash flow – With detailed insights on your manufacturing operations, task management and stock levels, you can accurately plan for the future with real-time data. Forecasting your business outgoings is simple when you have Bit Manufacturing to help you.

Icon of a grey waste trash can.

Reduce waste – Through controlled stock levels and the ability to store product information such as dates detailing when it should be sold by, you can reduce your business’ waste and in turn, save money. You can also reduce wasting business time by tracking and assigning tasks, with automation allowing tasks to be simplified and completed in a fraction of the time.

Icon of a brown delivery box with a red location pin above to represent delivery tracking. Used in a Bit Systems manufacturing software solution blog.

Accurately track deliveries – Do you ever face issues with delayed or lost deliveries and feel helpless, with no control over the situation? Bit Manufacturing allows you to accurately track deliveries, so you can have complete oversight on your business logistics. With updates on factors that could affect deliveries and accurate expected delivery times, you’re in control when you choose a Bit Systems manufacturing software solution.

Icon of a grey conveyor belt with stock boxes on and a large grey cog showing a manufacturing process.

Finding a bespoke manufacturing software solution

At Bit Systems, we work with you to provide a manufacturing software solution that works for your business. From the moment you enquire, we find out as much as we can about your business processes and industry, highlight key areas that can be improved, to allow us to create a solution that is right for you. Many aspects of Bit Manufacturing can be tailored to give your business a bespoke experience. Using the latest technology, Bit Manufacturing can provide you with dynamic insight and intelligence on all aspects of your manufacturing processes. Reports can be tailored to suit your working schedule, so you get the data you require when you need it most. Our dynamic dashboards are detailed, yet simple to use, allowing you to easily navigate real-time graphs and charts that break down your business operations. All of this data is readily available at the touch of a button and is also designed to work in cohesion with Excel, so you can export data and analyse your findings with Excel tools.

Bit Manufacturing is part of the Bit Systems solutions suite, all of our solutions are built on the Microsoft.NET platform so they can all be seamlessly integrated into Sage 200cloud.

If you want to improve your business’ efficiency and overall performance, contact us today to see what Bit Manufacturing can do for you.

Everything you should know about logistics management software

What is logistics management software?

In today’s fast-paced digital age and with increasing demand for products and services now rather than later, an efficient logistics and distribution solution has never been more crucial. To keep up with the ever-increasing demand, many businesses are turning to logistics management software to keep up with competition and utilise technology to help take their business into the future.

Logistics management involves the flow of your business processes, it manages your whole business process from origin to final delivery destination. This can involve anything from the selection of transportation and delivery methods to any form of planning that involves taking goods and services to a consumer. A logistics management solution can help automate the business processes that take you from development to production. Logistics management software often consists of features that will aid in production, planning, sourcing, packing and delivering of goods and services.



Bit Logistics – the solution for your business

Bit Logistics is a logistics management solution that has been carefully developed over the years to help businesses improve and automate their delivery processes. We strive to make sure all businesses can streamline their delivery process, helping your business to ensure that every delivery arrives at the right place at the right time. At Bit Systems, we are proud to have a vast range of experience and expertise in large-scale transport businesses, which has allowed us to gain the skills and knowledge required to help business logistics and transport planning to become as efficient as possible. Built on the Microsoft.NET platform, our logistics management software solution can be seamlessly integrated into Sage 50 and Sage 200. So, if you need a logistics management software that can work in cohesion with your accounting solution, we have got just what you need. Designed with the transport industry in mind, Bit Logistics houses all of your business data in one centralised system, making it much easier to manage. You can control and track your assets and use the collated and centralised data to have greater control over your business profitability.



How logistics management software can improve business efficiency

Every business wants to improve efficiency and implementing a logistics management software can help you do just that. Logistics methods rely on time, accuracy and dependability and a Bit Logistics solution can help you improve these areas as well as track actions, meet targets and keep your customers happy. Time is pivotal when it comes to business efficiency. The more time you can save, the faster your business can grow, improving efficiency and in turn, increasing business profit. Effective transport management through a logistics management software can help save time and reduce workload, giving you complete control of your logistics. Bit Logistics can give you greater control and flexibility, allowing you to have greater visibility over all processes including planning and scheduling. You can utilise the data and analytics on the centralised system to make relevant changes to your business processes. For example, predictive maintenance for your transportation, allowing you to plan for downtime and make sure any replacements necessary are in place before it’s too late, helping you to keep up with demand and avoid disappointed customers.



Bit logistics can improve your business efficiency in many ways, including:

Improved job planning
Use the centralised database and analytics to accurately plan how long jobs can take, allowing you to create real working timetables for your employees.

Improved order entry
Reduce the risk of human error through the automatic input utilised in Bit Logistics. Orders can be automatically received into your Bit Logistics system.

Accurately track deliveries
Never lose track of your deliveries with real-time updates. With Bit Logistics, you can also manage failed deliveries and charge for redeliveries if your customer is closed when your driver arrives.

Improve visibility
Take complete control over your business’ logistics management and access data with ease through one centralised system. With Bit Logistics management software, you can also have an internet portal for your customers to be able to see their delivery and collection updates.

Increased security
Never lose track of your business assets with accurate tracking, making your business and everything in it safe. With Bit Logistics, you can capture signatures and photographs at the site with visibility through the customer internet portal.

Meet delivery deadlines
With improved efficiencies, better time management and complete visibility of your logistics process, Bit Logistics can help to dramatically reduce the risk of missing deadlines. Bit Logistics also integrates you’re your customers sending emails or text updates when deliveries are due.



Does your business need a logistics solution?

Are you still wondering if your business needs logistics management software? Do you manage a transport fleet and rely on them to run your business, taking your products from location A to location B? If so, our Bit Logistics solution which has been designed with transportation in mind could be the solution you are looking for. Bit Logistics can help your business improve efficiency and in turn, cut costs as well as streamline your business methods and save money whilst doing so.

Bit Logistics management solution comes with many great key features for business improvement. Order entry is easy with automatic input, shipping updates and bulk printing of shipping labels and lists at the touch of a button. Your business can be one step ahead with the ability to plan, manage and track all of your orders in real-time – so there’s no need to worry about missing crucial deadlines. You can have complete knowledge of your business’ logistics at all times with tracking and monitoring. You can even receive live updates on traffic, allowing you to re-route your drivers accordingly and help reduce delivery times.

If your business currently spends a lot of time filling out and keeping track of paper-based invoices and proof of deliveries, then Bit Logistics can help you with this as well. All documents can be automated, saving your workforce and your customers time.

Want to find out more about what a logistics management software like Bit Logistics can do for you? Contact us today.